Transcribe Thesis Meetings into notes, flashcards, and practice quizzes
Upload and transcribe thesis meetings instantly. Convert supervisor feedback into structured notes, study guides, and flashcards with Duetoday AI.
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Why transcribing Thesis Meetings isn’t enough
Recording your supervisor is a great first step, but a raw wall of text won't write your dissertation for you. When you transcribe thesis meetings, you often end up with an hour of rambling conversation, ‘ums,’ and circular feedback that is hard to navigate when you're actually sitting down to write your chapters.
Information Overload: Sifting through a 5,000-word transcript to find one specific methodology critique is a huge time sink.
Lost Context: Without structural organization, the connection between a supervisor’s suggestion and your existing literature review gets lost.
Action Paralysis: A transcript doesn't tell you what to do next; it just records what was said, leaving you overwhelmed by the sheer volume of feedback.
Quick win: Use a high-quality recording app on your phone and place it close to your supervisor to ensure the AI picks up every technical term correctly.
Common mistake: Waiting days to review the transcript. Your memory fades, making it harder to clarify ambiguous verbal feedback even with a text record.
What you get in Duetoday
Duetoday is a retention-first learning workspace. It is designed to be a complete study system that turns your raw audio into a centralized ‘brain’ for your research, ensuring you never miss a critical piece of guidance again.
Searchable Transcript
Stop scrolling endlessly. Duetoday provides a timestamped, searchable transcript that lets you jump to specific keywords like "methodology" or "results" instantly. This turns your meeting into a functional database of expert advice.
Best for: Locating specific library references or naming authors mentioned in passing.
Best for: Verifying exact wording of supervisor requirements.
Smart Summary
Get the gist in seconds. Our AI extracts the core arguments and feedback from your meeting, condensing an hour-long chat into a structured overview that highlights exactly what was discussed.
Best for: Getting a high-level view of your progress before starting a new chapter.
Best for: Sharing a quick summary of the meeting with co-advisors.
Study Guide
Duetoday transforms your meeting into a comprehensive study guide. It connects the dots between your supervisor's verbal notes and the academic concepts you are exploring in your thesis.
Best for: Preparing for your final defense by reviewing semester-long feedback.
Best for: Organizing complex theoretical frameworks discussed in tutorials.
Flashcards (Spaced Repetition)
If your advisor mentions new terms, theorists, or Latin phrases, Duetoday turns them into flashcards automatically. This helps you internalize the academic language necessary for a high-distinction paper.
Best for: Memorizing technical terminology for your viva.
Best for: Retaining specific data points or dates relevant to your research.
Practice Quiz (Active Recall)
Test your understanding of the feedback. Duetoday generates practice questions based on your meeting to ensure you actually grasp the corrections your supervisor is suggesting.
Best for: Stress-testing your logic before submitting a draft.
Best for: Ensuring you can explain your methodology clearly.
Key Questions / Action Items
The most powerful feature for thesis students. Duetoday identifies every task mentioned—like “read this paper” or “fix Table 3”—and turns them into a clickable checklist with a satisfying confetti finish.
Best for: Managing weekly deadlines without getting overwhelmed.
Best for: Tracking multi-step revisions across different chapters.
Quick win: Tag each meeting transcript with a specific chapter number in Duetoday to keep your research organized from day one.
Common mistake: Ignoring the 'Action Items' list. Your supervisor expects you to address every point mentioned, not just the big ones.
How it works
Upload: Drop your audio file, Zoom recording, or voice memo directly into the Duetoday workspace.
Process: Our AI generates a high-accuracy transcript and immediately begins building your summaries and study tools.
Refine: Use the AI Tutor chat to ask questions about the transcript or convert specific feedback into a custom checklist.
Checklist before you upload
Ensure the audio file is in a supported format like MP3, WAV, or M4A.
Minimize background noise in the room for maximum transcription accuracy.
Name your file with the date and meeting purpose (e.g., '2023-10-12-Methods-Review').
Check that you have the necessary consent to record the academic session.
Quick win: If you use Zoom for meetings, record to the cloud and upload the audio file directly for crystal-clear quality.
Common mistake: Recording from inside a bag or pocket, which can muffle the AI’s ability to distinguish technical jargon.
Made for Thesis Meetings
The Methodology Deep-Dive
When your supervisor spends forty minutes explaining why your sampling method is flawed, you need every detail. Duetoday captures the nuances of the critique, helping you rewrite accurately.
You get: A step-by-step methodology checklist.
You get: A summary of suggested literature.
The Literature Review Sync
Discussing dozens of authors can lead to messy notes. Duetoday identifies names and titles, making it easy to build your bibliography after the meeting ends.
You get: A structured list of relevant authors.
You get: Flashcards for key theoretical frameworks.
The Dissertation Defense Prep
Turn your supervisor’s toughest questions into a training ground. Use the quiz feature to practice your responses until they are professional and polished.
You get: Practice questions based on real critiques.
You get: A summary of your research strengths and weaknesses.
The Weekly Check-in
Keep a running log of your progress. Duetoday connects your weekly meetings so you can see how your thesis has evolved over several months.
You get: A chronological history of task completion.
You get: Connected context across all meeting files.
The Co-Author Collaboration
If you are working on a joint project, Duetoday makes it easy to keep everyone on the same page by providing clear summaries of group discussions.
You get: Shared action items for all team members.
You get: A centralized hub for all collaborative audio.
Quick win: Use the AI Tutor to ‘explain’ a complex concept discussed in the meeting in simpler terms if you’re struggling to write it down.
Common mistake: Thinking you'll remember the small details. Small details are often what distinguish a 'Pass' from an 'Honors' grade.
The result: study faster, remember longer
Total Structural Clarity
No more staring at a blank page. You’ll have a clear roadmap of exactly what needs to be changed in your thesis according to expert feedback.
What changes: Your writing sessions start with a plan, not a search.
What changes: Feedback is organized by chapter and priority.
Deep Conceptual Mastery
By using flashcards and quizzes generated from your sessions, you’ll be able to discuss your research with total confidence during your final viva.
What changes: Theoretical terms become part of your everyday vocabulary.
What changes: You remember the 'why' behind your methodology choices.
Zero Task Friction
When your transcript is automatically converted into a checklist with a confetti reward, you’re more likely to actually finish your revisions.
What changes: Your 'to-do' list is always up to date.
What changes: You feel a sense of accomplishment after every meeting.
"The AI turned my supervisor's hour-long methodology rant into a 10-point checklist that I finished in an afternoon. It completely changed how I approach my research."
Quick win: Check off your tasks in Duetoday as you complete them to keep your momentum high during the difficult writing phases.
Common mistake: Forgetting to sync your Google Calendar with Duetoday to schedule your task list efficiently.
Trust & workflow fit
Duetoday is built to fit into the modern academic workflow. We understand that your thesis is your most important project, and our tools are designed to treat your data with respect and organization.
Supported Inputs: Easily upload lecture audio, Zoom recordings, and phone voice memos.
Organization: Everything stays in one place—audio, PDFs, Notion links, and notes.
Sharing & Export: Export your summaries or study guides to share with your academic committee or peers.
Privacy: We prioritize your data security, ensuring your research remains your own.
How accurate is the transcription for technical academic terms?
Duetoday uses advanced AI models that are highly capable of recognizing academic jargon and complex terminology. While no AI is 100% perfect, it performs significantly better than standard voice-to-text tools by using context to determine the correct spelling of specialized words. You can always use the search tool to find and verify specific terms within the text.
Can I upload multiple recordings from different meetings?
Yes, Duetoday supports bulk uploads and multiple recordings, which is perfect for students who have a semester's worth of advice to process. You can organize these into a single library, allowing the AI to connect feedback from June with suggestions given in November. This creates a unified 'learning brain' for your entire thesis project.
How do the flashcards work for thesis feedback?
Once you transcribe thesis meetings, Duetoday identifies key concepts and definitions discussed. It then formats these into digital flashcards using active recall principles. This is particularly useful for memorizing the specific theorists or methodological frameworks your supervisor expects you to master for your defense.
Will it generate quizzes based on my supervisor’s questions?
Absolutely. If your supervisor asks you challenging questions during a meeting, Duetoday can turn those into a practice quiz. This allows you to rehearse your answers and refine your reasoning, so you are much better prepared for the actual thesis defense or viva later on.
What file types can I upload for transcription?
Duetoday supports all common audio and video formats, including MP3, M4A, WAV, and MP4. Whether you recorded a voice memo on your iPhone or downloaded a Zoom session from your laptop, the platform can process it. You can also import YouTube links if your university hosts lectures or seminars there.
Can I share the study outputs with my supervisor or peers?
Yes, Duetoday allows for easy sharing and exporting of your notes, summaries, and action items. You can send a structured summary to your supervisor to confirm you understood their feedback, or share study guides with colleagues in your research group for peer review and collaboration.
How is Duetoday different from a raw transcript?
A raw transcript is just a document; Duetoday is an ecosystem. While other tools stop at text, Duetoday turns that text into actionable study tools like mind maps, summaries, and tasks. It integrates your meetings with your PDFs and Notion notes to provide a central place for your entire research workflow.
What are the best tips for high-quality transcription results?
To get the best results when you transcribe thesis meetings, ensure your microphone is placed between you and your supervisor. Avoid interrupting each other, as clear turn-taking helps the AI distinguish between speakers. High-quality audio leads to better summaries and more accurate flashcards.
Is there a free trial or plan available?
Duetoday offers various tiers to suit student budgets, including options to try out the features and see the power of AI-generated study tools first-hand. You can start by uploading a single meeting to experience how the AI Brain organizes your research content.
Is my research data and recording kept private?
We take privacy seriously. Your recordings and the resulting transcripts are part of your personal learning workspace. Duetoday is designed to be a secure home for your research, ensuring that your intellectual property and meeting details remain under your control.
Duetoday is an AI-powered learning OS that turns your study materials into personalised, bite-sized study guides, cheat sheets, and active learning flows.
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