Transcribe Office Hours into notes, flashcards, and practice quizzes
Stop scribbling during one-on-ones. Transcribe office hours into searchable notes, summaries, and flashcards instantly with Duetoday AI.
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Why transcribing Office Hours isn’t enough
Office hours are where the most complex concepts finally click, but trying to scribble down every detail while talking to your professor is impossible. A raw transcript of a 30-minute session is just a wall of text that is hard to navigate when you are tired.
Finding that one specific explanation takes forever in a long recording.
Raw text doesn't highlight the specific hints your professor gave for the final.
Passive reading of a transcript doesn't help you actually memorize the concepts discussed.
Quick win: Record office hours on your phone and upload them immediately after the session while the context is fresh in your mind.
Common mistake: Thinking a verbatim transcript is a study guide; without structure, it’s just more noise to filter through later.
What you get in Duetoday
Duetoday is a retention-first learning workspace. It turns your recorded conversations into a structured study system, not just a static script.
Searchable transcript
Locate the exact moment your professor explained a tricky formula. Every word is indexed, allowing you to jump to specific timestamps instantly.
Best for: Recalling specific verbal nuances.
Best for: Verifying complex technical explanations.
Smart summary
Get a high-level overview of the entire session. Duetoday filters out the small talk and focuses on the core academic takeaways.
Best for: Quick review before a lecture.
Best for: Seeing the big picture of a 1-on-1 session.
Study guide
Duetoday clusters related topics from your office hours into a cohesive guide that reads like a textbook chapter tailored to your needs.
Best for: Organizing messy, non-linear conversations.
Best for: Structuring your primary exam resource.
Flashcards (spaced repetition)
Convert the Q&A from your meeting into active recall tools. Duetoday identifies key terms and definitions automatically.
Best for: Long-term retention of terminology.
Best for: Daily quick-fire study sessions.
Practice quiz (active recall)
Test your understanding before the actual exam. Generate custom quizzes based exclusively on what was discussed in your office hours.
Best for: Identifying knowledge gaps early.
Best for: Building confidence in the subject matter.
Key questions / action items
Never leave a meeting wondering what to do next. Duetoday extracts the specific steps your professor recommended for your next assignment.
Best for: Managing project deadlines and labs.
Best for: Staying organized with professor feedback.
Quick win: Use the search bar to look for words like "Exam" or "Important" to find hints the professor dropped.
Common mistake: Only looking at the summary; the Practice Quiz is where the real learning happens.
How it works
Record and Upload: Record your session using any device and drop the audio file into Duetoday's workspace.
AI Processing: Duetoday transcribes office hours and simultaneously generates your summaries, flashcards, and quizzes.
Study and Sync: Review your new study tools and sync them with your Google Calendar or Notion for a seamless workflow.
Checklist before you upload
Ensure the audio is clear and the professor is audible.
Ask for permission to record the session.
Have your syllabus or relevant PDF notes ready to connect as context.
Name your file by date and subject for better organization.
Quick win: Mention specific chapter numbers during the recording so the AI can link them in your summary.
Common mistake: Uploading low-quality audio with heavy background noise, which can lead to minor transcription errors.
Made for Office Hours
The Exam Prep Session
When the professor gives specific hints about what will be on the test. You get everything documented perfectly without missing a beat.
You get: A targeted list of "must-know" topics.
You get: Custom practice questions based on professor hints.
The Complex Lab Review
For when you are stuck on a technical process or a line of code. Capture the step-by-step logic explained by your TA.
You get: A searchable log of troubleshooting steps.
You get: Action items for your next lab report.
The Essay Brainstorm
Perfect for humanities students discussing thesis statements and sources. Turn a 20-minute chat into a structured essay outline.
You get: A logical flow of arguments to follow.
You get: A list of cited sources mentioned verbally.
The Weekly Check-in
Stay on top of your coursework by summarizing your weekly progress meetings. Keep a record of your academic growth throughout the semester.
You get: A chronological history of your learning.
You get: Better organization for your final portfolio.
The Group Study Q&A
When a group of students meets the professor together. Capture every question asked by your peers and the detailed answers provided.
You get: A collective knowledge base for the whole group.
You get: Diverse perspectives on the same topic summarized.
Quick win: Use the action items feature to check off every suggestion your professor made for your paper.
Common mistake: Forgetting to connect the office hour transcript to your existing lecture notes in the AI Brain.
The result: study faster, remember longer
Total Subject Mastery
Instead of struggling to remember what was said, you spend your time actually mastering the material using generated flashcards.
What changes: Lower stress during finals week.
What changes: Higher retention of difficult concepts.
Organized Academic Life
All your information—from PDFs to office hour audio—lives in one connected brain. No more searching through folders.
What changes: Instant access to any piece of information.
What changes: A unified view of your entire course curriculum.
Active Learning Workflow
You shift from passive listening to active testing. The quizzes ensure you actually know the material before the exam starts.
What changes: Better grades through active recall.
What changes: More efficient study sessions.
"I used to record office hours but never listened to them. Now, Duetoday turns them into a quiz I can finish in 5 minutes on the bus."
Quick win: Review your flashcards everyday for 10 minutes to take advantage of spaced repetition.
Common mistake: Waiting until the night before the exam to process your recordings; do it weekly.
Trust & workflow fit
Duetoday is designed to fit into the modern student's ecosystem. Whether you use Notion for notes or Google Calendar for scheduling, Duetoday acts as the intelligent layer that connects it all.
Supported inputs: High-quality transcription for audio, video, and direct lecture uploads.
Organization: A unified workspace that groups your transcripts with relevant PDFs and YouTube links.
Sharing: Seamless export options to share study guides and summaries with classmates.
Privacy: Your academic data and recordings are kept secure and are used only to power your personal learning brain.
How accurate is the transcription for technical terms?
Duetoday uses advanced AI models that handle complex academic jargon and technical terms with high precision. If you upload related PDFs or lecture notes, the AI uses that context to ensure any niche terminology from your office hours is transcribed correctly. It is designed specifically for students in high-stakes environments.
Can I upload multiple recordings at once?
Yes, Duetoday supports bulk uploads, allowing you to process several sessions simultaneously. This is perfect for the end of the semester when you have a backlog of recordings you need to turn into study material. You can group these recordings into a single topic folder for a unified learning brain.
How are the flashcards generated?
The AI analyzes the dialogue and identifies concepts where a definition or a specific logical relationship was explained. It then formats these into a front-and-back flashcard style perfect for active recall. You can review them directly within the Duetoday workspace or export them to your favorite tools.
Does it work for group office hours?
Absolutely. The AI is capable of distinguishing between different speakers, making it easy to see what your peers asked and how the professor responded. This provides a comprehensive view of the group dynamic and all questions covered during the session.
Which file types are supported?
Duetoday supports all major audio and video formats, including MP3, WAV, M4A, and MP4. You can also import links from YouTube if your professor hosts office hours or review sessions on that platform. The goal is to make the input process as frictionless as possible.
Can I share these transcripts with my classmates?
Yes, you can easily share the generated outputs, including the transcript and study guides, with your study group. Duetoday facilitates collaborative learning by allowing you to export or share access to specific workspace layers. This makes it a great tool for shared note-taking.
How is Duetoday different from a standard transcription app?
Most apps just give you a wall of text. Duetoday is a retention-first workspace that turns that text into actionable study tools like quizzes and mindmaps. It doesn't just record what was said; it helps you learn and recall the information later.
What are some tips for getting the best results?
For the best transcription, place your recording device close to the speaker and try to minimize ambient noise. Using the “context” feature by uploading your syllabus alongside the audio helps the AI understand the specific curriculum being discussed. This leads to much smarter summaries.
Is there a free version to try?
Duetoday offers a way to try out the features so you can see the value of transcribing office hours before committing. You can upload an initial recording to experience the speed of the transcription and the quality of the AI-generated study tools. It is built to be accessible for students.
How does it handle long sessions?
There are no issues with long-form recordings. Whether your office hours last fifteen minutes or two hours, Duetoday processes the entire file and breaks it down into manageable chapters and topics. This ensures you never feel overwhelmed by the volume of information.
Duetoday is an AI-powered learning OS that turns your study materials into personalised, bite-sized study guides, cheat sheets, and active learning flows.
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