Transcribe office hour recordings into notes, flashcards, and practice quizzes
Turn your office hour recordings into searchable transcripts, summaries, and study tools. Use Duetoday to help students recall complex discussions instantly.
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Why transcribing office hour recordings isn’t enough
Office hours are where the most nuanced learning happens. Often, these sessions involve deep dives into complex student questions that aren't covered in a standard lecture. However, a raw transcript is just a wall of text that is difficult for students to navigate when they are cramming for exams.
Lack of structure makes it hard to find specific answers to student questions.
Students often forget the context of a whiteboard explanation or a verbal hint.
Manual note-taking during a 1-on-1 session distracts from the actual conversation.
Quick win: Use a high-quality microphone or place your phone close to yourself and the student to ensure the AI detects different voices clearly.
Common mistake: Thinking a transcript is a study guide; students rarely read through a 60-minute text log without headers or highlights.
What you get in Duetoday
Duetoday is a retention-first learning workspace. It is designed to be a study system, not just a transcript tool, ensuring your office hours become permanent knowledge assets for your students.
Searchable transcript
Every word spoken during your session becomes a searchable data point. Students can jump to the exact moment you explained a specific theorem or grading rubric without scrubbing through audio files.
This transforms a messy conversation into a structured archive that serves as a secondary FAQ for your course.
Best for: Locating specific student questions.
Best for: Reviewing precise verbal instructions.
Smart summary
Duetoday analyzes the recording to extract the core themes. It turns a rambling 30-minute troubleshooting session into a concise bulleted list of the most important takeaways.
Instead of re-listening to the whole file, students can grasp the main points of the office hour in under two minutes.
Best for: Quick pre-exam reviews.
Best for: Students who missed the session.
Study guide
Our AI organizes the transcription into a logical study guide. It connects your verbal explanations with the key concepts mentioned, providing a structured roadmap of the session.
It acts like a teaching assistant that sat in on the meeting and took perfect, organized notes for the entire class.
Best for: Comprehensive exam preparation.
Best for: Linking office hour topics to syllabus themes.
Flashcards (spaced repetition)
One of the most powerful features of Duetoday is the ability to generate flashcards directly from the transcription. It identifies terms and definitions mentioned during the office hour.
By turning your spoken words into active recall tools, you help students move information into their long-term memory.
Best for: Terminology and formula memorization.
Best for: Consistent daily study habits.
Practice quiz (active recall)
Duetoday generates practice questions based on the dialogue in the recording. If a student asked about a specific edge case in a project, Duetoday can create a quiz question about it.
This allows students to test their understanding of the nuance you provided during the session rather than just passive reading.
Best for: Identifying knowledge gaps.
Best for: Interactive classroom prep.
Key questions / action items
Often, office hours end with specific tasks for the student to complete. Duetoday automatically extracts these action items and key questions into a checklist.
This ensures that no follow-up task is forgotten and both teacher and student are aligned on the next steps.
Best for: Tracking student progress.
Best for: Project-based learning milestones.
Quick win: Encourage students to ask "What is the main takeaway here?" during the recording to give the AI a clear summary signal.
Common mistake: Recording in a noisy hallway, which can lead to overlapping dialogue that is harder for the AI to parse accurately.
How it works
Turning your audio into a learning brain is a simple three-step process designed for busy educators.
Upload: Drop your audio or video file into Duetoday. We support dozens of formats, from simple voice memos to large Zoom recordings.
Process: The AI begins to transcribe office hour recordings instantly, while simultaneously building your summaries, flashcards, and quizzes.
Study: Access your unified workspace where the transcript, notes, and retention tools live side-by-side for instant recall.
Checklist before you upload
Ensure the file is not password-protected.
Check that both the teacher and student voices are audible.
Clear any background white noise if possible.
Have your syllabus or PDFs ready to upload for even better context.
Quick win: Name your files by date and topic (e.g., "Oct 12 - Calculus Limits") for better organization in your Duetoday library.
Common mistake: Forgetting to hit 'stop' on the recording, which adds unnecessary silence or unrelated chatter to your study materials.
Made for office hour recordings
Duetoday is tailored to the specific needs of academic environments where deep explanation and student interaction are key.
1-on-1 Mentoring
Capture every personalized tip and career advice you give to your students. Turn these conversations into a roadmap for their specific academic journey.
You get: Actionable task lists for students.
You get: Personalized summaries of the advice given.
Group Q&A Sessions
When multiple students ask similar questions, Duetoday aggregates these into a single, cohesive study guide for the whole class. This reduces the need for you to repeat yourself.
You get: A structured FAQ based on actual student confusion.
You get: Shared quizzes that the whole class can use to prep.
Lab & Technical Troubleshooting
Explain complex code or lab procedures once and let the AI document the steps for the student's lab report. This is perfect for technical subjects where details matter.
You get: Clear, step-by-step procedure notes.
You get: Definitions for technical terms and jargon.
Thesis Review
Easily track the evolution of a student's thesis or dissertation through transcriptions of your regular check-ins. It provides a clear paper trail of academic growth.
You get: Summaries of feedback on previous drafts.
You get: Clear deadlines and goal-setting segments.
Exam Prep Reviews
Turn those high-stakes pre-exam office hours into the ultimate study tool. Students can drill themselves on the exact topics you highlighted during the review.
You get: Flashcards based on exam hints.
You get: A comprehensive study guide for the final.
Quick win: Mention the specific chapter or page number verbally during the recording so the AI can tag it in the transcript.
Common mistake: Not sharing the resulting study tools with students who were unable to attend the live session.
The result: study faster, remember longer
Using Duetoday to transcribe office hour recordings changes the way students interact with your course material.
Improved Student Recall
Students no longer have to struggle to remember what was said. By using the generated flashcards and quizzes, they engage in active recall rather than passive listening.
What changes: Increases long-term retention of session topics.
What changes: Reduces student anxiety during exam week.
Streamlined Teaching Workflow
You spend less time answering the same emails and more time on high-level teaching because the answers are already documented and searchable in Duetoday.
What changes: Frees up your inbox for more complex queries.
What changes: Creates a reusable archive of student questions.
Centralized Learning Brain
Your office hour content doesn't live in a vacuum. It is connected to your PDFs, YouTube videos, and Notion notes, creating one single source of truth for the course.
What changes: Everything is found in one click, no tab jumping.
What changes: Cross-references material between different sources.
"The AI summaries from our office hours turned a rambling hour into a 5-minute study guide that actually made sense."
Quick win: Use the search feature to find out which topics students are asking about most frequently to adjust your future lectures.
Common mistake: Thinking you need to be a tech expert to use these tools; Duetoday handles the heavy lifting with one click.
Trust & workflow fit
Duetoday is built to fit seamlessly into any teacher's existing workflow. Whether you use Zoom, Google Meet, or physical recorders, we have you covered. Our platform centralizes your academic materials into one cohesive environment, ensuring you never lose a piece of information again.
Supports lecture audio, Zoom recordings, and mobile voice memos.
Organizes your recordings, PDFs, and notes in one unified workspace.
Easy sharing and export options for distributing materials to students.
Your data is kept secure and private within your learning brain.
How accurate is the transcription for technical terms?
Duetoday uses advanced AI trained on diverse academic datasets to ensure high accuracy, even with complex jargon. If you upload your course PDFs or notes as well, the AI uses that context to identify and spell niche terminology correctly. This makes it ideal for STEM or specialized graduate courses.
Can I upload multiple office hour recordings at once?
Yes, Duetoday supports bulk uploads so you can process an entire semester’s worth of office hours in one go. Once uploaded, they are organized into your unified content library for easy searching. This saves hours of manual data entry and organization.
How do the flashcards work?
Our AI identifies key concepts, definitions, and facts from your office hour transcript and automatically creates digital flashcards. These cards are designed for spaced repetition, helping students memorize the most important details from your session. You can edit, add, or remove cards as you see fit.
What kind of practice quizzes are generated?
The AI creates a variety of question types, including multiple-choice and short-answer questions, based on the specific content of your recording. These quizzes focus on active recall, ensuring students truly understand the material discussed. It is a great way to provide instant feedback without extra grading work.
What file types can I upload for transcription?
We support all major audio and video formats including MP3, WAV, MP4, and MOV files. You can also import recordings directly from YouTube links if you host your office hours there. This flexibility ensures you don't have to worry about complex file conversions.
Can I share these transcripts and tools with my students?
Absolutely, Duetoday is built for collaboration and sharing. You can easily share the generated study guides, transcripts, and quizzes with your students via a link. This ensures everyone has access to the same high-quality review materials.
How is this different from a raw transcript?
A raw transcript is just text; Duetoday is an entire learning workspace. While we provide a high-quality transcript, we also turn that text into summaries, flashcards, and quizzes. Our system connects your office hours to your other notes and PDFs for a holistic 'AI Brain' experience.
What are some tips for getting the best transcription results?
For the best results, use a dedicated microphone and try to minimize background noise during the session. If you are recording a group office hour, remind students to speak clearly one at a time. This helps the AI differentiate between speakers and produce a cleaner transcript.
Is there a free trial or plan available?
Duetoday offers a way to get started and try out the features to see how they fit your workflow. You can upload a recording and see the AI-generated outputs immediately to experience the value firsthand. Check our pricing page for the most up-to-date details on different plan tiers.
How does Duetoday handle student privacy?
We take privacy seriously and ensure that your data is handled securely within your workspace. You maintain control over who has access to your recordings and the generated materials. Our platform is designed to be a safe professional environment for both teachers and students.
Duetoday is an AI-powered learning OS that turns your study materials into personalised, bite-sized study guides, cheat sheets, and active learning flows.
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