Transcribe dissertation meetings into notes, flashcards, and practice quizzes
Upload and transcribe dissertation meetings to instantly generate AI-powered summaries, structured notes, and study tools. Turn feedback into action with Duetoday.
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Why transcribing dissertation meetings isn’t enough
Recording a session with your supervisor is the first step, but a raw audio file or a messy wall of text won't write your thesis. Dissertation meetings are high-stakes environments where critical feedback and literature suggestions are often buried in hours of conversation.
Information Overload: Sifting through a 60-minute transcript to find one specific citation mentioned by your advisor is a massive time sink.
Lost Context: A flat transcript doesn't highlight why a specific methodology change was requested or how it connects to your previous chapters.
Action Paralysis: Without structured steps, a meeting transcript is just more reading material rather than a roadmap for your next draft.
Quick win: Record your meetings using a dedicated voice memo app and upload the high-quality file immediately to preserve the fresh context of the conversation.
Common mistake: Relying on your memory to annotate a transcript 3 days after the meeting; you’ll likely forget the nuance of your supervisor’s tone or specific warnings.
What you get in Duetoday
Duetoday is a retention-first AI learning workspace. It is a complete study system that transforms your audio into a connected brain, not just a raw transcript.
Searchable transcript
Stop scrolling endlessly. Our AI creates a time-stamped, speaker-aware transcript that allows you to jump to specific keywords instantly. If your advisor mentioned "thematic analysis," you can find it in seconds.
Best for: Locating specific supervisor feedback and verifying verbal instructions.
Smart summary
Get a high-level overview of the entire meeting. Duetoday distills long academic discussions into concise summaries that capture the core progress of your research and the direction of your next chapter.
Best for: Quickly reviewing the status of your dissertation progress before the next session.
Study guide
Convert your complex advisor discussions into a structured guide. It organizes the theoretical frameworks and methodologies discussed into a logical flow that mirrors your dissertation structure.
Best for: Organizing thoughts for your literature review or methodology chapter.
Flashcards (spaced repetition)
When your advisor drops names of researchers or complex theories, Duetoday turns them into flashcards. This helps you internalize the academic foundation of your work so you can defend it confidently.
Best for: Learning new terminology and key citations mentioned during supervision.
Practice quiz (active recall)
Prepare for your viva or formal defense throughout the process. Duetoday generates quizzes based on the critiques and questions your supervisor raised during the meeting.
Best for: Practicing how to justify your research choices and preparing for tough questions.
Key questions / action items
Instead of a list of notes, get a checklist. Duetoday identifies specific tasks and questions your advisor wants you to address before your next submission.
Best for: Turning verbal feedback into a concrete to-do list for your next draft.
Quick win: Use the search feature to find every time a specific author's name was mentioned across all your recorded meetings at once.
Common mistake: Overlooking the 'action items' section; these are often the exact criteria your supervisor uses to grade your progress.
How it works
Upload your meeting: Simply drag and drop your audio or video recording into your Duetoday workspace. You can also import related PDFs or research papers to give the AI more context.
AI Processing: Duetoday transcribes the audio and immediately gets to work generating your summary, flashcards, and practice questions using its internal learning brain.
Review and Sync: Access your structured notes and tasks. Everything is saved in one central hub that syncs with your Google Calendar and other study materials.
Checklist before you upload
Ensure your audio file is clear of heavy background noise.
Confirm the file format is supported (MP3, WAV, MP4, etc.).
Have your related research materials (PDFs) ready to upload for better context.
Check that your supervisor is comfortable with the session being recorded.
Quick win: Connect your Google Calendar to Duetoday to automatically link your meeting transcripts with your scheduled dissertation deadlines.
Common mistake: Forgetting to categorize your uploads; use folders within your workspace to separate 'Supervisor Meetings' from 'Literature Notes'.
Made for Dissertation Meetings
Every phase of your dissertation requires a different focus. Duetoday adapts to each one.
The Proposal Phase
Capture initial feedback on your research question and scope. Turn vague suggestions into a concrete research plan.
You get: A structured research checklist and concept flashcards.
Literature Review Refresh
When your advisor lists 10 new authors to read, Duetoday extracts them all into an organized list.
You get: A bibliographic task list and summary of key theories.
Methodology Critique
Complex discussions about statistics or qualitative methods are turned into simple, step-by-step explanations.
You get: Practice questions to defend your methodology choice.
Data Analysis Sync
Discussing findings can be messy. Convert these conversations into clear bullet points about what your data actually shows.
You get: Key point extraction and visualization ideas.
The Final Viva Prep
Use all your past meetings to generate a comprehensive 'Defense Guide' based on every doubt your advisor ever had.
You get: A massive Q&A set and a comprehensive study guide.
Quick win: Use the 'Explain concepts simply' feature for the difficult theoretical frameworks your advisor insists you use.
Common mistake: Failing to use the 'Action Items' feature; this is what prevents you from making the same mistake twice in your drafts.
The result: study faster, remember longer
Total Research Clarity
Everything your supervisor said is now part of your digital brain. You no longer have to wonder 'what did they mean by that?' because the context is always one search away.
What changes: You spend less time reviewing and more time writing.
Stress-Free Defense Prep
Because you've been using practice quizzes from Day 1, the final viva feels like a conversation you've already had a dozen times.
What changes: Increased confidence and lower exam anxiety.
Unified Dissertation Workflow
No more jumping between recording apps, Google Docs, and Notion. Your entire dissertation lifecycle lives inside Duetoday.
What changes: A more organized workspace and faster drafting cycles.
"The AI turned my hour-long supervision rambles into a perfect checklist for my next chapter. I never miss a citation suggestion anymore."
Quick win: Set a recurring task for your dissertation chapters based on the AI-generated action items.
Common mistake: Treating the transcript as the final product; the true value is in the generated flashcards and quizzes.
Trust & workflow fit
Duetoday is built to fit into the modern student's academic workflow without adding technical friction. We prioritize a seamless experience that respects your data and your time.
Supported Inputs: Upload lecture audio, Zoom recordings, voice memos, or link YouTube research videos directly.
Complete Organization: Keep your dissertation, notes, and calendar in one unified, searchable learning workspace.
Easy Export: Move your generated summaries and notes to other platforms or share them with colleagues for collaborative review.
Privacy Focused: Your research data and meeting recordings are processed securely, ensuring your intellectual property remains yours.
How accurate is the transcription for academic terminology?
Duetoday uses advanced AI models trained to recognize complex academic jargon and specialized research terminology. While no AI is 100% perfect, it provides a highly reliable draft that can distinguish between your voice and your supervisor's. You can easily edit any specific technical terms if needed.
Can I upload multiple dissertation meetings at once?
Yes, Duetoday supports bulk uploads, allowing you to process an entire semester’s worth of supervision sessions simultaneously. This helps you see the evolution of your research over time in one unified library. Your AI brain will then be able to connect concepts across all uploaded meetings.
How do flashcards help with dissertation meetings?
During meetings, supervisors often mention foundational theories or scholars you need to cite. Duetoday identifies these key terms and automatically generates flashcards. By using spaced repetition, you can memorize these names and concepts, making your writing more authoritative and your defense much smoother.
Does Duetoday generate quizzes from my meetings?
Absolutely. Duetoday uses active recall principles to turn your advisor’s critiques into practice questions. This allows you to simulate a mini-defense of your work, ensuring you have clear answers for the methodology or data choices that your supervisor questioned during the meeting.
What file types can I upload?
Duetoday supports standard audio and video formats, including MP3, WAV, and MP4. Whether you recorded the meeting on your phone, through Zoom, or via a digital recorder, you can simply drag and drop the file to start the transcription process instantly.
Can I share the generated notes with my supervisor?
Yes, you can export the structured notes, summaries, and action items to share with your advisor via email or a shared document. This is a great way to confirm that both of you are on the same page regarding the next steps for your research.
How is this different from a basic transcription app?
A basic app only gives you text; Duetoday gives you a workspace. It connects your meeting transcripts with your PDFs, YouTube research, and Notion notes. It doesn't just record what was said; it helps you understand, organize, and recall that information throughout the entire writing process.
What are the best tips for high-quality meeting transcripts?
For the best results, place your recording device between you and your supervisor to minimize background noise. Ensure you are in a quiet environment. High-quality audio leads to much higher transcription accuracy and better AI-generated study tools later on.
Is there a free trial or free plan available?
Duetoday offers a way for you to try out the workspace features, including transcription and AI-generated outputs. You can upload an initial meeting or research material to see how the system organizes your dissertation workflow before committing to a full plan.
Can Duetoday handle very long dissertation sessions?
Yes, the system is designed to process long-form academic content, including two-hour supervision meetings or lengthy seminars. It will still provide a structured summary and clear action items regardless of the length of the original audio file.
Duetoday is an AI-powered learning OS that turns your study materials into personalised, bite-sized study guides, cheat sheets, and active learning flows.
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